We love to give. We love the warm glow that comes from knowing that we’re helping someone in need, from knowing that our abundance can meet someone else’s lack. But all-to-often stories in the news and anecdotal evidence from friends and family paint a grim picture of the world of philanthropy. Funds are misappropriated, donations are misused, and those in direst need are left to fend for themselves.
In the face of these discouraging truths it can be tempting to give up, not to give at all. This is why it is so important to monitor the delivery of funds and donations, ensuring that they reach their intended recipients.
The Community Chest has a specific committee of volunteers dedicated to monitoring delivery effectively. This committee meets every two months.
Once funds have been allocated, the utilisation of these funds is monitored on a monthly basis. This is done via the submission of narrative and financial reports. Financial results are compared to the original budgets which where submitted by the application. Significant variances are vigorously interrogated until the committee is satisfied with the explanations.
Identifying and addressing the problem.
Many times, even when funds and donations get to where they’re supposed to be going, they’re not used the way they’re intended to be used. When irregularities are noticed while we review reports, recipients of funding are invited to a meeting to discuss the situation, and plans are made to resolve the problem.
Should the problem result from a lack of capacity, training is offered through the Community Chest Capacity Building training program. Alternatively, the struggling organisation is paired with a more developed beneficiary who undertakes to assist them with specific training.
Sadly, it can happen that a a beneficiary is unable or unwilling to adhere to the initial letter of grant. In these cases, the beneficiary’s grant is suspended. Should they still not comply with our requirements their grant is cancelled.